Actions

Actions **Each Task in the Gantt Chart is explained in more detail below.** > a. ** Dates: ** 1/6/2009 to 1/30/2009 > b. ** Responsible Person(s): ** IT Department and Administration > c. ** Performance Indicator: ** IT Department and Administration question all staff on their opinions about what they think the CMS should be able to do. They will do this with surveys and 1 to 1 contact with staff. All surveys and 1 to 1 contacts will be completed by 1/30/2009. > a. ** Dates: ** 1/18/2009 to 2/12/2009 > b. ** Responsible Person(s): ** IT Department and Administration > c. ** Performance Indicator: ** IT Department will attend vendor demonstrations of various different CMS’s. Also, they will look at other local districts and universities to see what they are using; contact their IT departments to see their likes and dislikes. Should make decision for which CMS to use by mid February. > a. ** Dates: ** 2/12/2009 to 3/7/2009 > b. ** Responsible Person(s): ** IT Department and Administration > c. ** Performance Indicator: ** Administration will need to give the green light to the IT Department to purchase all needed hardware and software. Once purchased IT department will need to install everything within a very short period of time. This should be completed by early March. This is a major milestone, but they would be ok if installation takes up to one extra week. > a. ** Dates: ** 3/1/2009 to 11/30/2009 > b. ** Responsible Person(s): ** IT Department and Administration > c. ** Performance Indicator: ** IT Department and Administration will either need to hire extra tech people already trained in the CMS being installed or have the company that they purchase the CMS from have onsite tech support through next November. This needs to be done at the latest March 1st. This way they can help with the install of the system. They may stay after November if any schools seem to be having to many problems with the system. > a. ** Dates: ** 3/1/2009 to 3/31/2009 > b. ** Responsible Person(s): ** IT Department, Administration, and Teachers > c. ** Performance Indicator: ** All test teachers need to be trained to use the CMS though professional development sometime in the month of March or possible very early April. > a. ** Dates: ** 4/1/2009 to 6/9/2009 > b. ** Responsible Person(s): ** IT Department, Administration, and Teachers > c. ** Performance Indicator: ** Test teachers will implement the CMS within their classroom only. There will be no students taking online classes from home only, so there is no need to assign students computers at this point. The main objective is for a few teachers to give the system a test run to find any changes that need made. Teachers will do this from whenever they receive their training on the system till the end of the school year. > a. ** Dates: ** 4/1/2009 to 6/30/2009 > b. ** Responsible Person(s): ** IT Department > c. ** Performance Indicator: ** The IT Department will need to correct any errors in the system from the time it goes live till the end of the school year. They receive extra time after the school year to update the system and fix any minor issues they did not get to do during the school year. > a. ** Dates: ** 4/1/2009 to 8/21/2009 > b. ** Responsible Person(s): ** Administration > c. ** Performance Indicator: ** The administration will need to determine which students will need to rent or purchase computers for at home learning, and which students will need assigned a computer for use at school. This can be completed at any time as long as it is done by the beginning of the school year. > a. ** Dates ** : 4/1/2009 to 8/21/2009 > b. ** Responsible Person(s) ** : IT Department, Administration, and Teachers > c. ** Performance Indicator ** : The IT Department, Administration and Test Teachers need to offer enough professional development for all teachers to receive 6 hours of training by the beginning of the 09-10 school year. All staff need to make sure they receive the training so they can implement the system at the beginning of the next school year. > a. ** Dates: ** 4/1/2009 to 10/31/2009 > b. ** Responsible Person(s): ** Administration > c. ** Performance Indicator: ** Administration will begin notifying the community of the new system beginning in April 09. This way they will be able to track the progress of the Test Teachers and be well informed about the CMS. They will inform the community though email, District/City websites, printed media, town meetings, department presentations, and 1:1 contact. They will continue thought the first 2 month of the school year so that they are sure everybody knows about the CMS. > a. ** Dates: ** 6/1/2009 to 10/31/2009 > b. ** Responsible Person(s): ** IT Department and Administration > c. ** Performance Indicator: ** IT Department and Administration will give presentations on the CMS to community members and parents. This should focus on how it will allow more contact between parents and teachers; additionally how parents can keep up to date about what their child is currently doing in school. They will offer 2 trainings a month over the summer with the largest training at Open House during the first week of the school year. The last training for the year will be at Parent Teacher Conferences. The district will continue to have trainings at future Open houses every school year for new members of the community. > a. ** Dates: ** 8/10/2009 to 8/21/2009 > b. ** Responsible Person(s): ** Administration > c. ** Performance Indicator: ** The Administration will need to make sure all students taking online classes from their home either already have a computer, are renting a computer from the school, or a purchasing a computer. This needs to be done by the first day of school. If not they will be leaving children behind form the very beginning. > a. ** Dates: ** 8/10/2009 to 8/21/2009 > b. ** Responsible Person(s): ** Administration > c. ** Performance indicator: ** The administration will need to have a list showing what students will be using what computers in the school. This can go one week into the school year if they are behind, there would just be a little extra unneeded chaos. > a. ** Dates: ** 8/24/2009 to 8/28/2009 > b. ** Responsible Person(s): ** IT Department, Administration, and Teachers > c. ** Performance Indicator: ** During the first week of the school year, the IT Department and Administration will need to hold large group presentation to present how the new CMS will work. In addition to that, each teacher will need to present how to use the CMS to the students in small groups. Additionally, that teachers should give the students their own specific expectations of what they would like the students to use the CMS for. > a. ** Dates: ** 8/24/2009 to 11/27/2009 > b. ** Responsible Person(s): ** IT Department and Administration > c. ** Performance Indicator: ** During the course of the few first months of school, the IT Department and Administration should hold required professional development for the teachers. At these meetings the IT Department should share tips/tricks for the teachers. There should also be plenty of time for teachers to share their successes and frustrations with the CMS. This would be an excellent time for teachers struggling with the CMS to get their questions answered by not only IT, but by fellow teachers as well. > a. ** Dates: ** 11/30/2009 to 6/4/2010 > b. ** Responsible Person(s) ** : IT Department and Administration > c. ** Performance Indicator ** : The IT Department and Administration need to make a collective decision at this point as to whether or not they still need the added support of the extra IT people. If everything is going smoothly they will be let go, otherwise they will stay on until the IT Department is capable of handling all tech problems themselves. > a. ** Dates: ** 6/1/2010 to 6/30/2010 > b. ** Responsible Person(s): ** IT Department > c. ** Performance Indicator: ** At the end of the first school year the IT department will need to fix any problems they had with the CMS that they either did not have time to fix or could not fix during the school year. This will also be time for them to perform and updates the CMS needs. > > Executive Summary > Analysis > Major Goals and Objectives > Budget > Classroom and Computer Lab Management > Conclusion
 * 1) ** Conduct District needs assessment in regards to CMS **
 * 1) ** Determine best CMS for meeting districts needs (Major Milestone) **
 * 1) ** Purchase and Install all hardware and software needed for CMS (Major Milestone) **
 * 1) ** Additional tech support at each building ** **(Major Milestone)**
 * 1) ** Train Test Teachers on CMS **
 * 1) ** Test Teachers implement CMS within their classrooms ** **(Major Milestone)**
 * 1) ** Fix suggestions by Test Teachers **
 * 1) ** Determine Needs of students **
 * 1) ** 6 hours of Professional Development for staff on CMS (Major Milestone) **
 * 1) ** Notify community of CMS **
 * 1) ** Community Training on CMS **
 * 1) ** Students receive computers (Major Milestone) **
 * 1) ** Students assigned computers **
 * 1) ** Student Orientation to LMS (Major Milestone) **
 * 1) ** Continued Professional Development for teachers (Major Milestone) **
 * 1) ** IT Department becomes main support **
 * 1) ** Update CMS to best fix any first year issues **